KHSCA Online Application Instructions
New Users: (Your school has NEVER used this “guide” before)
If your school ordered membership cards on line last year go to #8. if your school did not order cards on line last year start here.
1. KHSCA Login
The first time you visit this site click on register school (In step 3 you will be creating a username and password for the person who will be developing the KHSCA membership. This username and password will be used for all future logins.
2. Select A School/School Search
- Begin typing your school’s name (at least 4 characters) and then choose from the list.
- Once your school name appears in the list, select it and click continue.
- If your school does not appear, please email Jimmie Reed at jreed@bardstown.com
3. KHSCA: School Registration
- Complete all fields
- Enter the text of the image
- Click submit school
4. Name of Your School: Edit School Info/School Info
- Confirm all fields or edit as needed
- Click save and continue
5. Name of Your School: Add KHSCA Coaches/Coach Info
- Enter first name, last name, years of coaching, and if requirements are met, KHSCA life member
- Click add sport
- Select sport, level and capacity from the drop down menus, then click save (DO NOT click save and continue until you are finished adding coaches/sports and want to proceed to the invoice page. If you unintentionally click save and continue just click on the coach info footer and you will be redirected to that section)
- Continue to add sports for this coach as needed by clicking on add sport
After all sports have been added for the coach click save - You will see the information for each coach on the right under coach list
- When you are finished adding coaches for your school, click save and continue to proceed to the invoice page
6. Name of Your School: School Invoices/Invoice
Click create initial order to produce an invoice and request your cards
7. Name of Your School: Card Order
- Enter the number of medical cards as needed
- Click include in order to request the card for each coach and initiate the invoice
- Click order
- Click view and printer friendly pdf to print a copy of the invoice
- The payment amount you submit should match the total on this invoice
Click back to invoices and then click finish to exit the system
Returning Users: (Your school has used this guide in the past)
(New Athletic Director this school year. Email Jimmie Reed, jreed@bardstown.com for password.)
8. KHSCA Login
Enter the username and password you created when you registered your school and click submit. You can edit your school information at this time (be sure school year is correct) and when finished…..click SAVE AND CONTINUE
9. To add additional coaches/sports after the initial order has been created
- Click on coach info at the bottom of the page to add additional coaches/sports
Enter first name, last name, years of coaching, and if requirements are met, KHSCA life member - Click add sport
- Select sport, level and capacity from the drop down menus, then click save when finished with that coaches information and then click “coach info” to add next coach.
- Continue to add sports for this coach as needed by clicking on add sport
- After all sports have been added for the coach click save
- You will see the information for coach on the right under coach list
- When you are finished adding coaches for your school, click save and continue to proceed to the invoice page
*Any order created after the initial order this school year will be an additional order.*
- Since you have already created an initial order for your school, please click create additional order and request the additional card(s) by checking the box include in order
- Click order
- Click view and printer friendly pdf to print a copy of the invoice
- The payment amount you submit should match the total on this invoice
- Click back to invoices and then click finish to exit the system
- Clicking “finish” sends the KHSCA order to me. Membership cards will be processed in 3-4 days and then mailed to school with an invoice.
To qualify for KHSCA “Lifetime Membership” one must have been a member for 20 years and RETIRED from education…contact Jimmie Reed for this card application.